Contract Administrator

Brief Details of Position

An opportunity has arisen for an Administrator at the Newmarket branch to work alongside a team of 8 other administrators, reporting to the Administration Manager. All applicants must have previous administration experience, have the ability to multi task and use their own initiative.

Job Role:

Duties to include but not limited to :-

  • To provide dedicated payment application and administration on various contracts.
  • Prepare draft invoices for completed works in accordance with the contract financial procedures as detailed within the contract quality plan.
  • Manage the payment application process via in-house system & client systems
  • Provide assistance in the preparation of quotation, budget estimates and tenders if required.
  • Maintain accurate records pertaining to all financial procedures in accordance with the company QA procedures.
  • Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are complete but not yet under application of identified as comprehensive.
  • Assist in the preparation of financial reports as required
  • Provide administration support for Contract Managers for financial queries.
  • Manage accurate filing system.
  • Working knowledge of timesheets and assist with input when required.
  • To deal with client telephone. Flexible approach to all telephone queries, to deal with and then pass on to the appropriate person.
  • Financial adjustment, if necessary, to wrongly booked items.
  • To be aware of financial profit, to analyze and report any failures to Contract Manager.
  • General administration duties requested by the Administration Manager or Contract Manager.
Knowledge, Skills & Experience
Desirable Experience:
  • Experience of working in Facilities Maintenance sector
Essential Experience
  • Excellent IT skills
  • Strong administration skills
  • Excellent customer service skills
Essential Personal Aptitudes and Skills
  • Excellent communication skills
  • Be able to multi-task
  • Possess excellent organisational skills
  • Must possess a positive attitude

To be discussed at interview.